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Learn how to transfer motor vehicle ownership in Kenya through eCitizen. Follow these steps, fees, and tips for a smooth, legal transfer process.

How to Transfer Motor Vehicle Ownership in Kenya

Posted on by Tutorials Handbook

Transferring the ownership of a motor vehicle in Kenya is a necessary step for anyone buying or selling a vehicle. This process ensures that the new owner’s name is recorded in the National Transport and Safety Authority (NTSA) system, which provides legal proof of ownership. With the introduction of digital services on the eCitizen platform, transferring vehicle ownership has become more straightforward, efficient, and convenient.

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In this detailed guide, we will walk you through each step required to transfer motor vehicle ownership in Kenya, covering all essential details such as charges, documentation, timelines, and practical tips. The entire transfer process typically takes about three working days once all requirements are met.

What is Transfer of Motor Vehicle Ownership in Kenya?

Transferring motor vehicle ownership in Kenya is the official process of legally changing the registered owner of a vehicle from the seller to the buyer. This process is facilitated through the National Transport and Safety Authority (NTSA) via the eCitizen platform, making it accessible online for convenience. It involves updating the government records to reflect the new owner’s details, ensuring that they are recognized as the legal holder of the vehicle. This transfer is crucial for both parties, as it protects the buyer’s right to own the vehicle and absolves the seller from any future obligations or liabilities related to it.

The process of transferring motor vehicle ownership includes specific steps that both the seller and buyer must complete. The seller initiates the transfer by logging into the eCitizen platform, selecting the vehicle to transfer, and submitting the new owner’s information along with the digital logbook. A transfer fee is required, and it varies based on the engine capacity of the vehicle. After the seller completes their part, the buyer also needs to log in, review the transfer request, and accept it to finalize the process. Typically, the entire transfer takes around three working days, provided all requirements are met and payments are processed.

The importance of transferring motor vehicle ownership in Kenya goes beyond just record-keeping; it is a legal requirement that protects both the buyer and the seller. For the buyer, it secures their ownership rights, allowing them to avoid legal disputes and potential fines associated with the previous owner. For the seller, completing the transfer removes liability for any future incidents involving the vehicle, such as traffic violations or accidents. This transfer process provides a clear legal distinction between the previous and new owners, ensuring that each party’s rights and responsibilities are well-defined and upheld by Kenyan law.

Why Transfer Motor Vehicle Ownership?

Transferring ownership is a legal requirement that protects both the buyer and seller. For the buyer, it ensures that the vehicle is registered in their name, making them the official owner responsible for insurance, licensing, and other obligations. For the seller, completing the transfer removes any legal liabilities related to the vehicle, such as traffic fines or taxes that may accrue after the sale. By promptly transferring ownership, both parties can avoid potential disputes and penalties.

Prerequisites for Transfer of Motor Vehicle Ownership in Kenya

Before starting the transfer, there are several prerequisites both the buyer and seller should meet:

  1. eCitizen Account: Both the buyer and seller must have active accounts on the eCitizen platform, which is required to access NTSA services. To create an account, users need a valid Kenyan ID number and mobile number.
  2. Original Logbook in PDF Format: The seller must have a clear, color scan of the vehicle’s original logbook saved as a PDF file. This document will be uploaded during the transfer process.
  3. Vehicle Registration: The vehicle must be registered under the seller’s name in NTSA’s system. It is essential to ensure the vehicle records match the seller’s details.
  4. Transfer Fee: The transfer fee varies depending on the engine capacity (CC rating) of the vehicle. Generally, vehicles with larger engines have higher transfer fees. Be prepared to make this payment online via mobile money or bank card.
  5. Payment Method: The platform allows payments through various channels, including M-Pesa, credit cards, and debit cards. Confirm that you have enough funds in your preferred payment option to cover the transfer charges.

How Much Does Vehicle Ownership Transfer Cost?

The cost of transferring vehicle ownership depends on the engine capacity (CC rating) of the vehicle. NTSA charges higher fees for vehicles with larger engines, as these vehicles generally have higher road maintenance costs associated with them. For the most accurate and up-to-date information, check NTSA’s website as these fees may occasionally be revised.

How to Transfer Motor Vehicle Ownership in Kenya

Here’s a comprehensive breakdown of each step the seller must take to initiate and complete the vehicle ownership transfer:

Step 1: Log Into Your eCitizen Account

To begin, the seller should log into their account on the eCitizen website. Once logged in, navigate to the NTSA Service Portal to access various services related to motor vehicle registration, licensing, and transfer.

Step 2: Access the NTSA Service Portal

After logging in, select the NTSA Service Portal (New). This section of eCitizen provides access to all NTSA services, including motor vehicle transfer. Ensure that you are in the correct portal to avoid any errors.

Step 3: Select the Vehicle to Transfer

Once you are in the NTSA portal, go to the Home page. Here, you will see a list of vehicles registered under your name. Identify and select the vehicle you want to transfer. This ensures the right vehicle is processed in the transfer.

Step 4: Apply for Vehicle Transfer

After selecting the vehicle, navigate to the Motor Vehicles Service section and choose the Vehicle Transfer option. Click Apply to start the ownership transfer process. This step will open a form where you’ll provide details about the buyer and the vehicle.

Step 5: Upload the Original Logbook

Upload a PDF copy of the original logbook. Make sure that the logbook is scanned in color, as this is a requirement for the system to recognize the document. Next, fill in the details of the new owner, including their eCitizen account details, full name, and national ID number.

Step 6: Review Details and Submit

After uploading the logbook and filling in the new owner’s information, review all details to ensure they are accurate. Errors in names, ID numbers, or vehicle details may delay the transfer process. Once you’re satisfied, click Submit.

Step 7: Pay the Transfer Fee

Once you have submitted the application, the system will prompt you to pay the transfer fee. The amount will be based on the vehicle’s engine capacity, as discussed earlier. Payment options include M-Pesa, bank cards, or debit cards. Follow the on-screen prompts to complete the transaction.

Step 8: Accept the Consent Notification

After paying the fee, return to the Home page on eCitizen. In the Notifications Tab, you will see a consent notification for the transfer. The seller must accept this notification to complete their part of the process.

Buyer’s Responsibilities in the Transfer of Motor Vehicle Ownership in Kenya

Once the seller has completed the steps above, the buyer also needs to take action to finalize the ownership transfer:

  1. Log Into eCitizen Account: The buyer should log into their eCitizen account to access NTSA services.
  2. Access Pending Vehicle Transfers: Within the NTSA service portal, the buyer will find a section for Pending Vehicle Transfers.
  3. Review and Accept the Transfer: The buyer should review the details of the transfer, ensuring all information is correct, including vehicle details and seller information. If everything is accurate, they should accept the transfer request.
  4. Pay any Additional Transfer Fees (if applicable): Occasionally, there may be additional charges depending on the vehicle type and transfer specifics. If so, the buyer will be prompted to pay these fees.
  5. Wait for NTSA Approval: After the buyer accepts the transfer and completes any required payments, NTSA will process the transfer. This process typically takes around three working days.
  6. Receive the New Logbook: Once NTSA approves the transfer, the buyer will receive a notification to collect the new logbook, officially registering the vehicle in their name.

Important Tips and Reminders in Transfer of Motor Vehicle Ownership

  • Confirm Details: Double-check all details entered on eCitizen. Any mistakes in ID numbers, logbook details, or vehicle specifications can lead to delays.
  • Follow Up on Notifications: Both parties should monitor their eCitizen accounts for any notifications from NTSA. Missing a consent notification or payment prompt could delay the process.
  • Ensure Payment Completeness: Incomplete payment could lead to transaction cancellations. Make sure you have the full transfer fee ready in your preferred payment option before starting.
  • Stay Updated: NTSA periodically revises its fees and processes. It’s wise to check NTSA’s website or contact their support for the latest information on fees, documentation, and processing times.

Common Challenges in Transfer of Motor Vehicle Ownership

  1. Incorrect Details: Errors in the buyer’s or seller’s details can lead to transfer rejection. Double-check all entries before submission.
  2. Pending Fines or Taxes: Outstanding traffic fines or unpaid taxes associated with the vehicle must be cleared before transfer approval. The seller should ensure that there are no liabilities tied to the vehicle.
  3. Technical Glitches: The eCitizen platform may occasionally experience downtime or slow processing times, especially during peak hours. Patience and planning are key to avoid disruptions.

Conclusion

Transferring motor vehicle ownership in Kenya is now easier than ever, thanks to the eCitizen platform. By following these steps, both the buyer and seller can complete the process in just a few days, ensuring a smooth and legally-compliant ownership transition. The entire transfer process typically takes around three working days once all required steps are completed.

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This digital approach to vehicle transfer simplifies what was once a lengthy process, giving Kenyan citizens a secure and efficient way to manage their vehicle transactions online. Whether you’re buying or selling, completing a vehicle transfer promptly ensures that legal ownership is updated, protecting both parties from potential liabilities.

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