How to Apply for Change of Particulars Inspection

In Kenya, motor vehicle owners who make modifications to certain aspects of their vehicles, such as color, engine, or body type, must go through a process called the Change of Particulars Inspection. This inspection, conducted by the National Transport and Safety Authority (NTSA), ensures that updated vehicle information is accurate and compliant with the country’s regulatory standards.

READ ALSO: How to Apply for Motor Vehicle Inspection

Here is a step-by-step guide on how to apply for a Change of Particulars Inspection through the NTSA’s eCitizen platform.

Reasons for Change of Particulars Inspection

Vehicle owners are required to undergo a Change of Particulars Inspection if they modify any of the following:

• Color: Changing the vehicle’s color requires updating the logbook and vehicle records.
• Engine: Alterations to the engine, including replacements or upgrades, necessitate an inspection.
• Body Type: Modifications to the body of the vehicle, such as changing from a saloon to a pick-up, require updating with the NTSA.

Ensuring these changes are officially recorded in the NTSA system provides transparency and compliance, as well as legal security for the vehicle owner.

How to Apply for Change of Particulars Inspection

Step 1: Log in to Your eCitizen Account

• Visit the eCitizen Portal: Go to eCitizen and log in using your ID number and password.
• Create an Account if Necessary: If you don’t have an account, register by providing your ID number, email address, and other personal details.

Step 2: Access the NTSA Service Portal

• Select NTSA Services: From the eCitizen dashboard, navigate to the NTSA service portal to access motor vehicle-related services.
• Choose Your Vehicle: Scroll down and select the vehicle you need to update by clicking “View.” This will open details specific to that vehicle.

Step 3: Apply for Change of Particulars

• Go to Motor Vehicle Services: Once you’re viewing the selected vehicle, click on “Motor Vehicle Services.”
• Select Particulars to Change: Choose the specific details that you want to update, such as color, engine, or body type.
• Provide the Necessary Details: Enter any required information about the changes made to your vehicle.

Step 4: Choose an Inspection Center and Authorized Person

• Select an Inspection Center: Choose your preferred NTSA inspection center for the inspection appointment.
• Enter Authorized Collector’s Details: If someone else will be collecting the logbook on your behalf, provide their details as required. Ensure that the authorized person has the appropriate identification.

Step 5: Complete the Declaration

• Tick the Declaration Box: Scroll down and select the declaration checkbox to confirm that the information provided is accurate.
• Preview the Application: Review your application to ensure all details are correct.

Step 6: Submit and Pay for the Inspection

• Submit the Application: Once you’ve reviewed the information, submit your application.
• Make Payment: You’ll be prompted to pay the inspection fee and any additional charges:
  • Inspection Fee: Ksh. 1,050
  • Per Change Charge: Ksh. 300 for each change made (e.g., color, engine).
  • New Logbook Fee: Ksh. 500 (if applicable).

  Payments can be made via M-Pesa, bank transfer, or other available methods.

Step 7: Download and Print Necessary Documents

• Access Application History: After submitting your application and making the payment, go to “Application History” to download relevant documents.
• Print Required Documents: Print out the payment receipt and any booking slips, which may be needed during the inspection.

What to Expect on the Day of Inspection

Inspection Requirements

• Booking Slip and Payment Receipt: Ensure you carry these documents to the inspection center.
• Vehicle Logbook (If Required): You may need to bring the current logbook for verification.

Arrive early to avoid delays, and make sure your vehicle is in compliance with the changes you’ve declared. The NTSA inspectors will verify the updated particulars during this session.

Charges and Timelines

• Inspection Fee: Ksh. 1,050
• Per Change Charge: Ksh. 300 (per modified item)
• Logbook Fee: Ksh. 500 for a new logbook
• Timeline:
  • Same-Day Inspection: You’ll be able to complete the inspection on the day of your appointment.
  • Logbook Processing: If a new logbook is needed, it takes approximately three days for processing and collection.

Frequently Asked Questions (FAQs) about Change of Particulars Inspection 

1. Who is required to undergo a Change of Particulars Inspection?

Any motor vehicle owner who has changed specific details, such as color, engine, or body type, is required to apply for a Change of Particulars Inspection to update NTSA records accordingly.

2. Can I reschedule my inspection date?

Yes, if you need to reschedule, visit the NTSA Service Portal on eCitizen and navigate to your “Application History” to check options for adjusting the date.

3. What happens if my vehicle fails the inspection?

If the vehicle does not pass inspection, you will receive a report detailing the necessary adjustments. You must make the required changes before reapplying for inspection.

4. How long does it take to receive a new logbook?

Once the inspection is successful and your particulars are updated, the new logbook takes about three days for processing.

5. Is it mandatory to have an authorized collector if I can’t collect the logbook myself?

If you are unable to collect the logbook in person, you can assign an authorized collector by providing their details during the application process. This person must present valid identification when collecting the document.

Tips for a Smooth Change of Particulars Inspection Process

• Prepare All Documents: Ensure you have printed all necessary documents before the inspection date.
• Check Vehicle Readiness: Make sure the vehicle complies with the declared changes before arriving at the inspection center.
• Arrive Early: Arriving at the inspection center early can help avoid delays and speed up the process.

Conclusion

The Change of Particulars Inspection is a critical process for motor vehicle owners in Kenya who have made modifications to their vehicles. By ensuring that the vehicle’s details are accurately updated with NTSA, owners stay compliant with the law and contribute to the overall safety standards on Kenyan roads.

READ ALSO: How to Apply for Short Term Road Service Licence (RSL)

Following the outlined steps will make your application process smooth, from logging into eCitizen to completing the inspection at an NTSA inspection centre.

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